EJN Staff Exchange Programme

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Previous participant: DJANA KARAVDIC

From: Jazzfest Sarajevo (Bosnia & Herzegovina)
To: Ljubljana Jazz Festival (Slovenia)
23 June - 03 July 2017


Exchange Report

My staff exchange trip started on 23rd of June. I travelled to Ljubljana on Friday and after arrival I visited the office of Jazz Festival Ljubljana at Cankarjev Dom.

Next two days after the arrival, I have spent with Bogdan Benigar and Darinka Hvalec who introduced me to the main staff that works at the festival and facilities and venue of Cankarjev Dom itself. This is the biggest venue and congress center in Slovenia and it has approximately 150 employees. My hosts tried to present and explain in details whole process of festival organization in big public institution. Having in mind that Jazz Fest Sarajevo where I have been working for 16 years is a small NGO that has no venue on its own, processes of festival organization and realization are very different and this staff exchange was very useful in order to compare and to recognize its strength and weak points.

From 25th of June till 2nd of July, I spent my working hours in press office where my working place was located and my work duties included following:
  • assemble of bags for more than 100 artists and festival guests,
  • taking care of free tickets and festival passes for guests including complementary tickets for artists, - e-mail correspondence with international guests,
  • e-mail correspondence with national artists regarding complementary tickets,
  • free tickets delivery,
  • coordination of interviews with accredited press,
  • press clipping selection and archiving,
  • box office statistics.

Europe Jazz Network Staff Exchange program was very helpful when it comes to exchanging different experiences between representatives of the big public institution such as Cankarjev Dom and small NGO such as Jazz Fest Sarajevo. It was helpful to compare and exchange knowledge about activities that both organization have done before and during the festival. Programs like this one can help improving know-how of both parties – hosts and visitors can benefit a lot.

I would like to encourage you to continue this program in following years and to improve it even furthermore in a way that visitor should be given more duties and responsibilities as the program participants were very experienced and with extensive knowledge on festival organisation and host organization could benefit even more if staff exchange programme could be modified to last 15 days on location plus 15 more days that can be used to work for the festival as a dislocated associate. Also, I would recommend that program should include same staff for two or three consecutive years if the aim is to get proper experience and for the host organization to benefit even more from this staff exchange.

It should be considered that staff exchange participants should receive symbolic fee so that staff exchange becomes more of a business and less an informative visit.